Fast Inventory Transactions in Delivrd

With Delivrd inventory management software, you can quickly update inventory for a specific product. To do it, open the Inventory List page under Products & Inventory and scan the barcode of the product on this page. If you don’t have a barcode scanner, you can manually enter the SKU, EAN, or UPC of the product in the field above the inventory list, and then click Search.

If the system finds a result, you can directly receive or issue 1 piece from inventory, or choose to receive or issue any quantity you want. You can do this with the four buttons in the Inventory Transactions column: +1, -1, Receive, or Issue.

Click the corresponding button to open a window where you can enter the transaction details. For the Receive and Issue transactions, you can enter any value in the quantity field, whereas for the +1 and -1 transactions, this field is not available for editing, as quantity of transaction is 1.

 

As always, any inventory transaction you enter into Delivrd will be displayed in the Inventory Transaction History

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Managing Inventory of Serial Numbers in Delivrd

In this user guide, we’ll describe how to manage the inventory of serial numbers in multiple locations, specifically, how to create, transfer, and issue serial numbers in Delivrd. Read on!

Creating a Serial Number
To start managing the inventory of serial numbers in Delivrd, you first need to create them. You can do it in several simple steps:

    1. In the navigation pane on the left, click Products & Inventory > Serial Numbers.

    1. In the upper-right corner of the serial number list, click New Serial.

  1. In the window that appears, choose the product for which you are creating the serial, and an inventory location for this serial.

After you choose a location, two things will happen:

    • The serial will be created in this inventory location.

  • A quantity of 1 piece will be added to inventory in this inventory location (there is no need to update the inventory separately).

Note: You can scan the barcode of your serial number into the serial number field instead of typing it.

Transferring a serial number to another location

To transfer a serial to another inventory location:

    1. On the inventory list page, scan the barcode of the serial. The inventory record of the product with the inventory location of the serial will appear. You can then either issue the serial or transfer the serial to another location. To choose the destination inventory location, click Transfer Serial

  1. In the window that appears, choose the location and add remarks, if necessary. When ready, click Save.

After you click Save, two things will happen:

  • Serial number location in serial inventory list will change to the new inventory location.
  • 1 piece will be deducted from the previous inventory location of the serial number (North inventory location in this example), and 1 piece will be added to the destination inventory location.

Issuing serial numbers

If the serial number no longer remains in any inventory location that is managed in Delivrd (for example, the serial is issued to sales order, returned to vendor, or scrapped), you can issue the serial number.

    1. After scanning the serial’s barcode label into the inventory location list search box, click Issue Serial.

  1. In the window that appears, you can add a remark to record the reason for the issue. When ready, click Save.

After you click Save, two things will happen:

  • The inventory will be deducted in 1 piece.

  • The serial will be marked as out of stock, but it will still appear in the serial numbers list.

If you try to search the inventory list for a serial that was already issued, you will get an error message:

That’s how you handle the inventory of serial numbers in Delivrd inventory management software.twitteryoutube

Beginners User Guide for Importing Product Data into Delivrd

Beginners User Guide for Importing Product Data into Delivrd

After signing up to use Delivrd inventory management software you will need to import your products into the system. This can be done by importing a CSV type file into the product database.

In order to import items into the Delivrd system you need to prepare a CSV file with your products information. If you are not sure of the format the file should be in you can download a sample file as shown below

Sample file

Please note the following two (2) limitations when importing source files:

  • Maximum file size for uploads is 100 KB.
  • You can upload only CSV files.

Click here for an explanation of the fields. 

Starting the importing process.

Click on the Import Products from CSV file button as shown below. After doing so you will be taken to a different screen where the actual import action will be implemented.

Adding an import file

Click on the +Add File button in order to browse to your source file’s destination and select it.

Starting the upload

In order to start the uploading process once the file has been uploaded you can click on either the Start Upload or Start buttons as shown below.

Creating the products

After the file has been successfully uploaded it is now ready to be imported into the Delivrd system by clicking on the Create Products button as shown below.

After importing the file

After the file has been imported successfully you are taken directly to the Products List page so you can view the imported products directly.

Downloading a sample file

You can download a sample source file and insert your data into the relevant fields which can then be imported as explained previously.

Explanation of the fields that can be imported.

Managing inventory across multiple warehouse locations

If you keep your product inventory in multiple locations in your warehouse you can manage their quantity and distribution in fulfilling customers’ orders with Delivrd’s Locations. This can be done by the accessing the Manage Locations option via Products & Inventory → Inventory List → Actions → Manager Locations as shown below.

After clicking on the Manage Locations option you will be taken to the Locations management screen where you can add a new location as shown below.

When clicking + New Location, a new window opens in which you will add the locations details.

There are two available fields, Name and Description. Name is used for naming the location of the products and Description to describe in short detail any relevant information as shown in the example below. This says the items that the customer ordered can be found on the second shelf in the north east side of the warehouse and that each order is fulfilled by one box of product.

After filling in the fields with the correct data you can save the information by clicking the green Save button.

In a few simple steps you can start managing you products inventory in the Delivrd system.twitteryoutube

Releasing Multiple Sales Orders in Delivrd

Releasing Multiple Sales Orders at the Same Time

You can now release multiple sales orders, from your inventory,  at one time via the green Actions button in the top right corner of the Sales Order page.

In order to use this feature you need to select the orders you want to release by ticking the boxes next to all the orders you want to release in the pound sign column (#).

After selecting the items you want to release go to the green Actions button in the top right corner.

Then select Release All Orders option.

After the orders are released only the orders that were not selected will remain.

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Delivrd Dashboard Layout

There is now a new Dashboard look which gives you more important information in one glance so you can manager you inventory better and more efficiently.

Sales Orders to Fulfill – These are orders that have been set to a Released status but still needs to be fulfilled for the customer.

Shipments Awaiting Pick-Up: The Pick and Pack step has been finished and the orders status has been set to Completed and is awaiting pickup by the delivery company for shipment to the customer.

Overdue Purchase Orders: These are orders that have not had their status changed to Released or the processing of the order has not been completed in the last 30 days and is overdue.

Inventory Alerts: Items that have reached their Reorder or Safety Stock levels and need to be replenished as soon as possible in order to continue conducting business in a timely and efficient manner without losing customers.twitteryoutube

Warehouse Bin Management

With Delivrd you can now manage Bins. Bins are the location in which your products are stored so that can be picked by your fulfillment individuals and control your inventory location.

This option can be found be going to: Partners –> Bins

The Bins page looks like this:

Adding a new Bin

To add a new Bin simply select the “+ New Bin” button.

The below page will appear.

Explanation of the fields.

Title: The name of the Bin itself.

Sort Sequence: The order is which the picker would select the items when fulfilling an order with multiple items.

Location: The physical location of the bin in the warehouse, store, etc.

Status: Active or Inactive. Is this Bin being used currently or not? For example, the Bin might not have any products in it now and is not in use, so the Inactive status would be set until it’s been resupplied with items to fulfill an order. Please note: If no status is selected the default status of Active will be chosen automatically. This can be changed later if you so choose.

It is also possible to load the Bin data via a CSV file.

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Delivrd: Inventory Management

Inventory Alerts and Stock Monitor

Knowing when your product stock is running low is an key part of inventory management.

In Delivrd is now possible to view only the items that are below their Reorder or Safety Stock levels.

In the Dashboard page you can see the Inventory Alerts box. The number shown there represents the items that have reached their Reorder or Safety Stock levels and needs to be replenished or reordered as soon as possible.

For example, shown below are all the items that are in the system currently.

Note that there are four items showing that their stock is running low; highlighted in yellow and red.

This is reflected in the Dashboard under the Inventory Alerts box.

After clicking on the Inventory Alerts box you are taken to a new page showing the exact items that require your immediate attention.

You can now view all of your products that are running low or need to be reordered soon at a single glance!!!twitteryoutube

Delivrd Features List

A complete list of Delivrd’s inventory management and order fulfillment features:

Product Catalog:

  • Add, update delete products
  • Product block – Block products for sale / for all transactions
  • Product variants – Create your own custom colors and sizes for product variants
  • Barcode printing – Print barcode labels of product’s SKU from within Delivrd
  • Product categories – Create your own custom categories and assign products
  • Export and import products – from and to a text (CSV) file
  • Product images – set URL of your product’s image

Product Procurement:

Inventory Management:

Serial Number Management:

  • Manually create serial numbers
  • Receive serial numbers by barcode scanning from a purchase order
  • Issue serial number from inventory
  • Issue serial number for a customer order

Customer Order Management:

Order Fulfillment:

  • Customer order validation – before picking, check for duplicate orders, verfiy stock availability, validate customer addresses
  • Pick wave management – group orders together to form a pick wave
  • Pick, pack and ship – pick wave items using picking slip, pack orders using barcode scanning and ship
  • Manage outbound shipment – print shipping labels, track shipment using tracking numbers

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What Is Inventory Management

If you ask Wikipedia ‘What is Inventory Management’ , the answer start like that:

Inventory management is the process of …

So the first (meaningful) word describing inventory management is process, and this is how inventory management should be viewed – as set of ongoing processes, who’s purpose can be described as: making sure you have enough inventory to cover customer demand, while keeping inventory costs to minimum

This guide will focus on the logistical aspects for inventory management. There are some important financial aspects to inventory management, which are not covered here.

Inventory Management Processes

This inventory management guide will focus on the different processes supporting inventory management.

Initial Entry To Stock

Initial Entry To StockWhen you first decide to start managing your inventory, be it on a piece of paper, using an Excel sheet or a dedicated inventory management software, you first need to register the current inventory levels of all of your products.

You would usually want a printout of all your inventory managed products, along with their physical location.

Once all product quantities have been counted , the data is entered to the system (or written in an inventory notebook).

Once the initial entry to stock have been completed, its very important to update every inventory movement – receiving, issuing, scraping etc., to keep your inventory levels accurate.

Inventory Replenishment

A key inventory management process is replenishment. Its purpose is to keep your inventory levels sufficient to cover the demand for those products.

Replenishes can occur at multiple levels – from a supplier to a customer’s central warehouse, from the central warehouse to smaller regional warehouses, from regional warehouses to a store’s back-room, and from the back room to the end-customer facing shelf.

There are many replenishment models which determine what, when and how to replenish inventory but most of them follow the same basic rules:

  • Minimum stock quantity – once inventory levels for a product goes below the minimum quantity, inventory is replenishment. This is also referred to as the stock re-order point or safety stock. The minimum stock quantity determines: ‘When should I replenish’.
  • Order size – Once replenishment is triggered, you should determine how many units (pieces, liters, KGs) should be order. The order size can be determined using various models, EOQ is one of the more famous. The most simple model is using maximum order quantity. In that case, your order size is:  Maximum quantity minus current available quantity. Your inventory levels follow a simple chainsaw model, going from minimum to maximum.

Example: Inventory situation over time, where: Minimum quantity – 40, Maximum quantity – 100, Order size – 60

Inventory Vector

Once a decision has been made to replenish inventory, a replenishment order should be issue. If you replenish inventory from your supplier, you would send them a purchase order. If you replenish from a warehouse, you would send them an inventory pull request.

Receive to inventory

Part of the replenishment process is receiving goods to the warehouse. This is usually performed with reference to the sourcing document (e.g. a purchase order). Actual received quantities are counted. Once goods receipt is complete, inventory levels increase.

Issue of inventory

Inventory is issued for various purposes, fulfilling customer orders being the most trivial.

Inventory can also be issued to a different storage site (e.g. another warehouse or from back room to shelf). Scrapping is another form of issue, where inventory was damaged to a point where it can no longer be used for any purpose.

In manufacturing companies, raw materials are issued to the production floor for use in the production process.

Inventory count

Inventory Count Using RF TerminalIt is a common practice to perform an inventory count periodically – once a year (usually performed at the end of the year), once a quarter, monthly, or even weekly.

Usually a count document is produced, reflecting stock quantities of each product which are thought to be on hand. If a software is used to manage inventory, a count document is printed, listing all stock quantities of all products in the system.

A physical inventory count is then performed, writing down actual product quantities which are physically counted in the warehouse or in the store.

Once all counting has been completed, inventory levels are adjusted to reflect their actual quantities.

Although only an annual inventory count is usually mandatory, for proper inventory management, inventory should be counted as frequently as possible, to make sure you always know what are your real inventory levels.

A common method for inventory count frequency management is using the ABC model, where products are classified to groups, based on different criteria: fast-movers vs. slow movers, higher value vs. lower value, or any other criteria which might be useful.

Once products are grouped, a frequency is set for each group, so that the A products are counted weekly, B products are counted monthly, and C products are counted quarterly, for example.

Returns (from customer, to vendor)

Occasionally your customers will return products. A processes should be in place to handle customer returns, usually in the form of an inspection of returned product’s quality. A decision should be made:

1. Product in good quality – in that case, products should be received back into inventory and can be issued again (e.g. sold to another customer). In this case, inventory quantity is increased.

2. Product in poor quality – should be received to stock as damaged or broken inventory. These products will then be returned to a supplier using an issue from stock to vendor, or should be issued to scrap. In those cases, inventory quantities are reduced.

Traceability

Certain businesses are required to be able to trace their inventory throughout its lifecycle. A good example are pharmaceutical companies, who must be able to trace finished products sold to customer, all the way back to the raw material that were ordered from suppliers.

To facilitate traceability, companies usually employ batch (or lot) management. Each piece held in inventory is part of batch of products that have similar properties – same manufacturing date or expiry date, for example. Every batch is tracked throughout its process,from the moment it is manufactured until it is received (or bought) by the end customer.

Products are also identified physically by their batch number, usually using a special label that has the batch (or lot) number printed.

In terms of inventory management, batches provide another level of inventory management, where different items from the same products are managed and identified uniquely by a batch number and batch characteristics.

Serial Numbers Management

product_barcodeAnother solution that is implemented to support traceability is using serial numbers to uniquely identify each piece manufactured. Products are usually labeled with a unique serial number which is tracked throughout the different inventory management processes ( received from supplier, issue to production, issue to customer, return from customer etc.)

Serial number management provides the highest granularity of inventory management, since each piece is uniquely identified and tracked.

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