Inventory Email Alerts in Delivrd

Delivrd inventory management software now has a feature of sending emails with inventory alerts. To set up this feature, go to Settings and make one of the following choices in the Inventory Alert drop-down list:

  • Don’t send any alerts: This is a default option that does not allow to send the inventory alerts.
  • Send only low inventory alerts: Choose this option to send the alerts when the inventory quantity is below the reorder point or safety stock.
  • Send list of all inventory: Choose this option to send inventory reports for all products, regardless if the inventory quantity is below the reorder point or safety stock.

If you assigned any products to suppliers, then it is also possible to send the inventory alerts to those suppliers. To do so, just specify the email address when creating or editing a supplier record. It is possible to add multiple email addresses for a single supplier, by separating each email with a comma (,)

To send the inventory alerts, to your own email and to your suppliers, go to the Inventory List page, and from the Actions menu, select ‘Send Inventory Alerts’:

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Assigning Products to Suppliers in Delivrd

To assign products to suppliers in Delivrd inventory management software, do the following:

  1. In the navigation bar on the left, click either Products & Inventory > Products or Partners > Suppliers.

  1. In the upper-right corner of the Products List or Suppliers page, click Actions > Products – Supplier Assignment.

  1. In the upper-right corner of the Product-Supplier Assignment page that opens, click New Product-Supplier.

  1. In the form that opens, select the product and supplier that you are going to connect. You can also optionally add the price you buy this product from the specified supplier, and select the status of assignment – either Active or Inactive.

  1. When ready, click Save.

The system will reflect the product-supplier assignment in the inventory list by adding the Supplier column to the page where the product record is located.


The product price will be copied to replenishment order lines that you will create with this supplier and product combination, and the system will send inventory alerts to the supplier regarding their own products – more on inventory alerts coming soon.twitteryoutube

Third-Party Fulfillment Services in e-Commerce: Pros and Cons

If you’re just starting off with your own e-commerce business, then you’re most likely to choose either the drop shipping or self-management retail fulfillment method. But if your business is growing quickly, it would be better to hire a third-party logistics company that will manage your inventory and warehousing processes.

First of all, here are some signs showing you that it’s high time to outsource your fulfillment:

  • Lack of time on business promotion. If you spend the most of your time fulfilling orders, but have no time on marketing efforts, outsourcing will be the best solution here.
  • Not enough infrastructure. If your business is growing too fast, it may outgrow your current infrastructure, so handing it over to a third party may help.
  • Irregular sales. You may have the best sales levels in winter but almost no sales in summer. If you’re managing your warehouse on your own, you may suffer financial loss, whereas a third-party logistics provider will handle this issue for you.

Pros of Third-Party Fulfillment Services

  1. Good for businesses that grow quickly. While an outsourced company will handle your order fulfillment and inventory management processes, you may focus on more important tasks.
  2. No effort on staff search and management. A third-party company will be fully responsible for hiring and managing the warehouse staff.
  3. Cost-efficiency. For startups, it’s typically cheaper to self-manage their fulfillment or use drop shipping. However, for a growing business with growing cash flow it would more cost-efficient to outsource the fulfillment processes.

Cons of Third-Party Fulfillment Services

  1. Not good for highly specialized businesses. If your company has unique specialized needs, e.g. you need special equipment to fulfill highly customized orders, then it would be easier to manage the fulfillment on your own.
  2. Less control over inventory. If you manage your own warehouse, you can use inventory management software to manage all your logistic processes. When outsourcing, you won’t be able to do so, and will depend on data provided by your 3pl partner.

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Product Storage and Distribution in e-Commerce: Overview

According to latest statistics, e-commerce is growing 23% year-over-year, and it means that there’s a constant need to optimize the product storage and distribution processes. Currently, there are several retail fulfillment methods, which help to manage these processes in e-commerce:

  1. Drop shipping. This method significantly shortens the journey of a product from a warehouse or distribution/fulfillment center to a customer. What is the secret of drop shipping efficiency? Actually, drop-shipping companies never keep their products in stock. Instead, they purchase the products from a supplier and then have them shipped directly to the customer. In other words, customers receive products right from the supplier’s warehouse or distribution center.
  2. Self-management. Unlike drop shipping, the self-management method requires that, after a purchase from a supplier, the merchant should keep the products in their warehouse and manage the inventory of these products. Such inventory management processes include counting, tracking, issuing, receiving, packing and shipping of the products, often with the help of specialized inventory management software.
  3. Third-party fulfillment services. The first two methods work great when you’re just starting off with your business. But when your company has grown to an extent when it becomes hard to manage the flow of products that you sell, hiring a third party could help a lot. How does it work? You find a logistics company that will store your products and manage the packing and shipping as well as other inventory processes.

No matter which method you’d prefer, proper inventory management is crucial for any business. With Delivrd inventory management software, you can process your orders and inventory operations in a quick, efficient, and hassle-free way.twitteryoutube

Fast Inventory Transactions in Delivrd

With Delivrd inventory management software, you can quickly update inventory for a specific product. To do it, open the Inventory List page under Products & Inventory and scan the barcode of the product on this page. If you don’t have a barcode scanner, you can manually enter the SKU, EAN, or UPC of the product in the field above the inventory list, and then click Search.

If the system finds a result, you can directly receive or issue 1 piece from inventory, or choose to receive or issue any quantity you want. You can do this with the four buttons in the Inventory Transactions column: +1, -1, Receive, or Issue.

Click the corresponding button to open a window where you can enter the transaction details. For the Receive and Issue transactions, you can enter any value in the quantity field, whereas for the +1 and -1 transactions, this field is not available for editing, as quantity of transaction is 1.

 

As always, any inventory transaction you enter into Delivrd will be displayed in the Inventory Transaction History

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Managing Inventory of Serial Numbers in Delivrd

In this user guide, we’ll describe how to manage the inventory of serial numbers in multiple locations, specifically, how to create, transfer, and issue serial numbers in Delivrd. Read on!

Creating a Serial Number
To start managing the inventory of serial numbers in Delivrd, you first need to create them. You can do it in several simple steps:

    1. In the navigation pane on the left, click Products & Inventory > Serial Numbers.

    1. In the upper-right corner of the serial number list, click New Serial.

  1. In the window that appears, choose the product for which you are creating the serial, and an inventory location for this serial.

After you choose a location, two things will happen:

    • The serial will be created in this inventory location.

  • A quantity of 1 piece will be added to inventory in this inventory location (there is no need to update the inventory separately).

Note: You can scan the barcode of your serial number into the serial number field instead of typing it.

Transferring a serial number to another location

To transfer a serial to another inventory location:

    1. On the inventory list page, scan the barcode of the serial. The inventory record of the product with the inventory location of the serial will appear. You can then either issue the serial or transfer the serial to another location. To choose the destination inventory location, click Transfer Serial

  1. In the window that appears, choose the location and add remarks, if necessary. When ready, click Save.

After you click Save, two things will happen:

  • Serial number location in serial inventory list will change to the new inventory location.
  • 1 piece will be deducted from the previous inventory location of the serial number (North inventory location in this example), and 1 piece will be added to the destination inventory location.

Issuing serial numbers

If the serial number no longer remains in any inventory location that is managed in Delivrd (for example, the serial is issued to sales order, returned to vendor, or scrapped), you can issue the serial number.

    1. After scanning the serial’s barcode label into the inventory location list search box, click Issue Serial.

  1. In the window that appears, you can add a remark to record the reason for the issue. When ready, click Save.

After you click Save, two things will happen:

  • The inventory will be deducted in 1 piece.

  • The serial will be marked as out of stock, but it will still appear in the serial numbers list.

If you try to search the inventory list for a serial that was already issued, you will get an error message:

That’s how you handle the inventory of serial numbers in Delivrd inventory management software.twitteryoutube

Delivrd Dashboard Layout

There is now a new Dashboard look which gives you more important information in one glance so you can manager you inventory better and more efficiently.

Sales Orders to Fulfill – These are orders that have been set to a Released status but still needs to be fulfilled for the customer.

Shipments Awaiting Pick-Up: The Pick and Pack step has been finished and the orders status has been set to Completed and is awaiting pickup by the delivery company for shipment to the customer.

Overdue Purchase Orders: These are orders that have not had their status changed to Released or the processing of the order has not been completed in the last 30 days and is overdue.

Inventory Alerts: Items that have reached their Reorder or Safety Stock levels and need to be replenished as soon as possible in order to continue conducting business in a timely and efficient manner without losing customers.twitteryoutube

Delivrd: Inventory Management

Inventory Alerts and Stock Monitor

Knowing when your product stock is running low is an key part of inventory management.

In Delivrd is now possible to view only the items that are below their Reorder or Safety Stock levels.

In the Dashboard page you can see the Inventory Alerts box. The number shown there represents the items that have reached their Reorder or Safety Stock levels and needs to be replenished or reordered as soon as possible.

For example, shown below are all the items that are in the system currently.

Note that there are four items showing that their stock is running low; highlighted in yellow and red.

This is reflected in the Dashboard under the Inventory Alerts box.

After clicking on the Inventory Alerts box you are taken to a new page showing the exact items that require your immediate attention.

You can now view all of your products that are running low or need to be reordered soon at a single glance!!!twitteryoutube

Fast Inventory Count

In Delivrd, the inventory management software, it is possible to manually update the inventory count directly from the Inventory List screen now, instead of going through the Actions button.

To update the quantity of a product after a manual count was carried out just click or tap (if you are using a mobile device) on the Quantity field for the said product.

After clicking or tapping you will be able to manual enter a value as shown below. A empty dialog box will appear awaiting your input.

After the correct value has been entered you need to press the “Enter” key on the keyboard either on the computer or mobile device. This is the only was the value will be saved. Clicking or tapping anywhere else on the screen will revert the value to its original value.

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How to Calculate Reorder Point

According to Wikipedia, a reorder point defines when to order, not how much to order. In other words, the reorder point informs you about the lowest stock level that your inventory should reach before you place a new order.

The appropriate reorder point is defined by the delivery time stock, which is the inventory that you need during the lead time, and the safety stock, which is the minimum inventory level acting as a protection against inventory shortages.

For more information regarding the reorder point and safety stock, see Reorder Point vs. Safety Stock: What’s the Difference? Meanwhile, in this post we’ll focus on the reorder point formula and how to calculate it.

So, here’s the reorder point calculation formula:

(Average Daily Unit Issues x Delivery Lead Time) + Safety Stock

Let’s take a closer look at each of these variables.

Average Daily Unit Issues

Average daily unit issues refer to the quantity of an item sold per day. You can define this variable by dividing the number of items sold during a month by the number of days in this month. For example, if you sold 650 T-shirts in January, your average daily unit issues would be 650/30 = 21.6 T-shirts a day. Please note that it’s not necessary to round to an even number.

Delivery Lead Time

Lead time is the amount of time in days that it takes from the time you order the stock until the time it arrives. You can derive this amount from your past replenishment orders, and it can be an approximate number. For example, it can be 7 days.

Safety Stock

Safety stock is a minimum amount of stock that you want to keep in your inventory, and you should define it yourself, considering such factors as delivery delays, seasonal demand, or damaged items. You can research your past replenishment orders to find out these factors. For example, it can be 30 items.

As a result, the calculation can be as follows:

(21.6 x 7) + 30 = 151.2

It means that your reorder point equals 151.2.

Wirh Delivrd inventory management software, you can easily set up both the safety stock and reorder point for your orders, so that the system can warn you when you reach these amounts.
For more information, see Reorder Point vs. Safety Stock: What’s the Difference?twitteryoutube